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Candidate Management

Candidate Management System – Smarter Matching. Faster Submittals.

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Manage Healthcare Candidate Profiles, Match to Jobs, and Submit with Confidence

If you’re a healthcare staffing agency juggling dozens of candidates and thousands of job orders across multiple states and specialties, you know how important it is to stay organized and fast.

VMSpark’s Candidate Management System makes it easier to track, manage, and submit candidates for open roles. Whether you’re a small agency without your own ATS or just looking for a more efficient way to keep up with your candidate pool, our system is built for you.

Organize Your Healthcare Candidates in One Central Place

With VMSpark’s Candidate Management System, your team can build and manage detailed candidate profiles that stay up to date and searchable. Each profile includes everything you need:
  • Candidate name and contact details
  • Profession and specialty
  • Licensure and state credentials
  • Certifications and compliance documents
  • Resume, work history, preferences, and more
You can even attach key documents like direct deposit forms, nursing licenses, or onboarding paperwork, making it easier to submit a full candidate package when the right job opens up.

Match Candidates to Jobs Automatically

As VMSpark pulls in thousands of new jobs from multiple VMS platforms, our system automatically checks for matches based on each candidate’s specialty, profession, and licensed state.

Just by entering key details into a profile, the system gets to work behind the scenes, looking for openings that fit. If a match is found, recruiters are notified and can take action right away.

Submit Candidates with a Click

When it’s time to submit a candidate to a healthcare facility or health system, the process is fast and seamless. From within the candidate profile, you can:
  • Attach all necessary compliance documents
  • Select the matching job
  • Email the candidate job details
  • Change the candidate status to submitted, interviewed, or hired

It’s an all-in-one system that helps recruiters stay in control and move fast, especially when timing matters most.

Perfect for Staffing Agencies Without an ATS

Not every healthcare staffing agency has an in-house ATS and that’s okay. Our Candidate Management System gives you all the tools you need to compete with larger firms:

  • Candidate storage and search
  • Auto-matching to new jobs
  • Submission workflows
  • Document storage and resume generation
  • Status updates and activity tracking
It’s everything a modern recruiter needs, without the complexity (or price tag) of traditional ATS platforms.

Key Features at a Glance

  • Profile Management

Store credentials, work history, preferences, and documents

  • Smart Job Matching:

Find opportunities automatically based on license and profession

  • Status Tracking:

 Easily update candidate progress (submitted, interviewed, hired, etc.)

  • Document Management:

Attach licenses, compliance forms, onboarding paperwork, and more

Built for Healthcare Staffing

This isn’t just a generic recruitment tool; it’s made specifically for healthcare staffing agencies. Whether you focus on travel nursing, allied health, or locum tenens, our system is designed to support your workflow and grow with your team.

Start Matching Candidates to Jobs Instantly

If your agency is ready to ditch the spreadsheets and start working smarter, VMSpark’s Candidate Management System is here to help. You’ll have a centralized, easy-to-use system that helps your recruiters stay organized, act fast, and make better placements.

Book a demo today to see how it works and how much easier your day-to-day can be.

Request A Demo